Purchasing and
Inventory Management

Purchase requisition, approval and inventory management process follow parts from requisition, approval, purchasing, allocation, tracking and auditing. Nothing falls through the cracks.

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Mini Mobile

Low stock notifications

For all the parts crossing the Minimum Quantity Threshold, notifications can be sent to either Supervisors or Administrators. This can be either a real time notification or a grouped notification at a particular time of the day.

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  • An end user, a technician or a supervisor can easily submit Purchase requests to order new parts or when parts are running low on quantity. When submitting a purchase request, the user has the ability to choose product from a catalog. Upon selecting the product name and the vendor name, unit cost of the product automatically gets populated. The supervisor then has the option to approve all the items or partially approve the items requested or reject the purchase altogether.

  • Purchase Orders allow supervisors to easily submit the orders for purchasing the items once the purchase requests are approved. Supervisors have the ability to create purchase orders on demand, review opened, closed or voided purchase orders from an organized list. Purchase Order options consists of setting the company’s shipping or billing address, mailing method and terms and conditions at the system level.

  • Receiving purchase orders will automatically create the parts in the system. Then these parts can be easily allocated to users, Organizational Units, companies, or assets for which they were ordered for. When all products in a Purchase Order have been received, the system will automatically close the PO to complete the process without any intervention.

    • Parts Stock will be maintained automatically based on the part transactions.
    • The purchasing of parts (inward transaction) will increase the stock quantity of the specific part, whereas consuming parts in the work order (outward transaction) will decrease the stock quantity of the part. Preferably, users can also create an inward or an outward transaction manually to manage the physical stock.

    • Offers Industry standard reporting for Parts Stock Summary and Details
    • Summary Report on Parts Stock
      • Reports on Summary information for Parts with details like Category, SKU, Serial Number, Bar Code, Unit Name, Current Quantity in Stock.
    • Detailed Report on Parts Stock
      • Reports on Detailed information for Parts with details like SKU, Serial Number, Bar Code, Unit Name, Part Transactions details. Part Transaction details include Opening Stock, Transaction type (inward or outward), Transaction date and Quantity.

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    Purchase Requests

    An end user, a technician or a supervisor can easily submit Purchase requests to order new parts or when parts are running low on quantity. When submitting a purchase request, the user has the ability to choose product from a catalog. Upon selecting the product name and the vendor name, unit cost of the product automatically gets populated. The supervisor then has the option to approve all the items or partially approve the items requested or reject the purchase altogether.


    features

    Purchase Orders

    Purchase Orders allow supervisors to easily submit the orders for purchasing the items once the purchase requests are approved. Supervisors have the ability to create purchase orders on demand, review opened, closed or voided purchase orders from an organized list. Purchase Order options consists of setting the company’s shipping or billing address, mailing method and terms and conditions at the system level.


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    Receive Parts

    Receiving purchase orders will automatically create the parts in the system. Then these parts can be easily allocated to users, Organizational Units, companies, or assets for which they were ordered for. When all products in a Purchase Order have been received, the system will automatically close the PO to complete the process without any intervention.


    features

    Parts Inventory

    • Parts Stock will be maintained automatically based on the part transactions.
    • The purchasing of parts (inward transaction) will increase the stock quantity of the specific part, whereas consuming parts in the work order (outward transaction) will decrease the stock quantity of the part. Preferably, users can also create an inward or an outward transaction manually to manage the physical stock.


    features

    Reporting On Parts Stock

    • Offers Industry standard reporting for Parts Stock Summary and Details
    • Summary Report on Parts Stock
      • Reports on Summary information for Parts with details like Category, SKU, Serial Number, Bar Code, Unit Name, Current Quantity in Stock.
    • Detailed Report on Parts Stock
      • Reports on Detailed information for Parts with details like SKU, Serial Number, Bar Code, Unit Name, Part Transactions details. Part Transaction details include Opening Stock, Transaction type (inward or outward), Transaction date and Quantity.



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